Office Administration

OA 100 General Keyboarding (3) Prereq.: Concentration or major not in the department of office administration and not business education. The students will learn the touch system of keyboarding and will develop basic speed and accuracy skills. They also will practice applying these basic skills to the production of personal and business communications. Fall sem.

OA 101 Beginning Keyboarding (4) Prereq.: Credit for or concurrent enrollment in CS 101. Students will learn the touch system of keyboarding and will develop accuracy, rhythm, and speed. They also will practice applying these basic skills to the production of personal and business communications. Meets 5 hours a week.

OA 150 Keyboarding Speed/Accuracy Development (1) Prereq.: OA 100, 101, or satisfactory performance on keyboarding placement exam. Students will improve their speed and accuracy in keyboarding skills by (a) learning correct keyboarding techniques, (b) completing individualized speed and accuracy assignments, and (c) measuring personal achievement through weekly 5-minute timed writings.

OA 201 Intermediate Keyboarding (4) Prereq.: CS 101; and at least “C” in OA 101 or OA 150, or satisfactory performance on keyboarding placement exam. In addition to increasing keyboarding speed and accuracy, the student will develop skill in proofreading documents and will efficiently produce business letters, reports, and tables in mailable form using Microsoft Word. Foundational document design concepts are also discussed. Meets 5 hours a week.

OA 210 Filing and Records Management (2) Students will learn to use alphabetic, subject, numeric, and geographic filing systems and methods using ARMA rules. A simulation using these systems is completed.

OA 213 Survey of Accounting (3) The students will learn the accounting system as it relates to responsibilities that a secretary may fulfill. A practical approach is taken to bookkeeping through the entire accounting cycle: preparation of journal entries, adjusting entries, closing entries, and the preparation of formal financial statements. Fall sem.

OA 214 Survey of Accounting (3) Prereq.: At least “C” in AC 111, 231, or OA 213. The steps of the accounting cycle are reviewed. Special journals (including cash receipts, cash payments, sales and purchases), banking procedures and control of cash, and payroll accounting in service enterprises are studied. Sample office situations provide a practical approach to bookkeeping. Spring sem.

OA 215 Speedwriting (3) Prereq.: CS 101 and OA 101; OA 150; or satisfactory performance on keyboarding placement exam. The students will demonstrate an application of the basic principles of speedwriting. The student applies those principles on a daily basis while taking dictation. Emphasis is placed upon transcribing dictated material accurately.

OA 221 Biology Terminology (3) The student will demonstrate basic knowledge of biology and its terminology as it relates to the medical profession. Special emphasis is given to the spelling, pronunciation, and definition of terminology, including related pharmacological terms. Students will also learn to use combining forms, prefixes, and suffixes to identify and build new medical terms. Fall sem.

OA 222 Anatomical Terminology (3) The students will develop a knowledge of anatomy, anatomical terminology, and understanding of the functions of the human body. Special emphasis is given to the spelling, pronunciation, and definition of terminology. Spring sem.

OA 226 Medical Terminology for the Office Professions (1) The students will learn a basic knowledge of medical terminology limited to the practice of clinical medicine, which deals with the diagnosis and treatment of diseases. Special emphasis is given to the medical language commonly used in the history and physical portion of office reports and medical records. Spring sem.

OA 241 Legal Terminology (3) Students will develop a basic knowledge of the law and its terminology as it relates to the legal profession, enabling students to spell, pronounce, and define legal terms. Spring sem.

OA 250 Keyboarding Speed/Accuracy Development (1) Prereq.: OA 201. Students will improve their speed and accuracy in keyboarding skills by (a) learning correct keyboarding techniques, (b) completing individualized speed and accuracy assignments, and (c) measuring personal achievement through weekly 5-minute timed writings.

OA 301 Advanced Keyboarding (4) Prereq.: BA 220, and at least “C” in OA 201. In addition to continuing to increase keyboarding speed and accuracy, the student will develop skill in proofreading documents and will learn advanced document processing skills using Microsoft Word. Students will also develop basic skills in Microsoft Excel, Access, PowerPoint, and Outlook with an emphasis on integrating all Microsoft Office Applications. Meets 5 hours a week.

OA 304 Machine Transcription (4) Prereq.: BA 220 and office administration or office systems concentration. This course emphasizes the application of transcription theory. Students transcribe a variety of business communications, applying correct grammar, number-style usage, punctuation, and proofreading skills.

OA 311 WordPerfect (3) The students will learn a practical, hands-on approach to word processing with emphasis on document preparation such as letters, tables, and reports. Spring sem.

OA 318 Office Procedures (3) Prereq.: BA 220 and concentration in the department of office administration. In this course, students develop an understanding of the principles and practices used in an office setting including business ethics, workplace mail and copying procedures, telecommunications etiquette, professional image, event planning, and travel arrangements. Students complete a semester-long project of writing, editing, organizing, and formatting an office manual containing practical information and guidelines for a general secretary, medical secretary, or legal secretary in an office setting.

OA 322 Medical Insurance, Billing, and Coding (3) Prereq.: Sophomore or above. This course explains principles and practices related to third-party payments, including workers compensation, disability compensation, and government and private insurance companies on behalf of recipients of health services. The student will learn the fundamental principles and proper use of ICD-9-CM and CPT coding manuals and will complete claim forms for the third-party payers. In addition, the student gains experience using the Medisoft patient accounting and billing software to complete a simulation designed to develop the student’s skills in computerized billing—including billing patients, managing data, producing reports, printing statements and insurance forms, and processing month-end transactions. Fall sem.

OA 324 Machine Transcription for the Medical Office (4) Prereq.: BA 220, OA 221, 222, 226 and medical office administration or medical office systems concentration. The student will develop transcription skills by accurately transcribing a variety of medical dictation while correctly using medical terminology, AAMT transcription guidelines, and proofreading skills. Students also gain practical experience transcribing medical reports that are dictated in different accents to simulate an actual medical office environment.

OA 341 Legal Keyboarding (3) Prereq.: OA 311. This course provides students with realistic legal office situations which develop and enhance keyboarding skills in the production of court papers, legal instruments, and legal correspondence. Emphasis is placed on proofreading, following directions, decision making, and editing. Fall sem.

OA 344 Machine Transcription for the Legal Office (4) Prereq.: OA 341 and legal office administration or legal office systems concentration. Students will develop skills in transcribing accurately a variety of legal dictation. The course emphasizes the correct use of legal terminology, legal formatting, and proofreading skills. Spring sem.

OA 408 Office Practicum (1) Prereq.: Senior office administration concentration. Students will observe and will experience various office duties in an approved business for a minimum of 20 hours. Interterm, Post-term, and summer.

OA 411 Information Systems (3) Prereq.: Junior or senior. This course examines basic design concepts and techniques while demonstrating page layout software. In addition, the student uses browsers and designs basic web pages using HTML. Spring sem.

OA 418 Office Administration (3) Prereq.: Junior or senior with a four-year concentration in the department of office administration. Students learn the principles needed to be an effective office manager including basic management practices; management of information, technology, and training in the workplace; employment laws and job analysis; on-the-job employee practices; office design and use of office space; and office systems productivity. Spring sem.

OA 424 Advanced Medical Transcription (3) Prereq.: OA 324. This course enables the student to become proficient both at transcribing a wide variety of medical reports with a number of medical specialty areas and in using actual physician dictation. Emphasis will be placed on the development of accuracy, speed, and the use of medical terminology in the transcription of these reports. Students will gain further experience and expertise in the use of reference materials, editing and proofreading skill, and the proper use of grammar and punctuation. This course further prepares the students to take the AHDI (Association for Healthcare Document Integrity) registration examination. Spring sem.

OA 428 Medical Office Practicum (1) Prereq.: Senior medical office administration concentration. Students will observe and will experience various office duties in an approved off-campus medical office setting for a minimum of 20 hours. Interterm, Post-term, and summer.

OA 448 Legal Office Practicum (1) Prereq.: Senior legal office administration concentration. Students will observe and will experience various office duties in an approved off-campus legal office setting for a minimum of 20 hours. Interterm, Post-term, and summer.