Office Administration Courses
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OA 101 Beginning Keyboarding (3) Offered Fall, Spring. Students will learn the touch system of keyboarding and will develop accuracy, rhythm, and speed.
OA 150 Keyboarding Speed/Accuracy Development (1) Offered Fall, Spring. Prereq.: OA 101, or satisfactory performance on keyboarding placement exam. Students will improve their speed and accuracy in keyboarding skills by (a) learning correct keyboarding techniques, (b) completing individualized speed and accuracy assignments, and (c) measuring personal achievement through weekly 5-minute timed writings.
OA 201 Intermediate Keyboarding (4) Offered Fall, Spring. Prereq.: CS 101; and at least “C-” in OA 101 or 150, or satisfactory performance on keyboarding placement exam. In addition to increasing keyboarding speed and accuracy, the student will develop skill in proofreading documents and will efficiently produce business letters, reports, and tables in mailable form using Microsoft Word. Foundational document design concepts are also discussed. Meets 5 hours a week.
OA 210 Records Management (2) Offered Fall, Spring. This course covers alphabetic, subject, numeric, and geographic filing systems and methods using ARMA rules. The life cycle of a record is presented with special emphasis on records retention and charge-out procedures. Students apply the steps to processing correspondence for each filing method while completing a simulation using these systems.
OA 213 Survey of Accounting (3) Offered Fall. The students will learn the accounting system as it relates to responsibilities that a secretary may fulfill. A practical approach is taken to bookkeeping through the entire accounting cycle: preparing journal entries, adjusting entries, closing entries, and preparing formal financial statements.
OA 214 Survey of Accounting (3) Offered Spring. Prereq.: At least “C-” in AC 231 or OA 213. The steps of the accounting cycle are reviewed. Special journals (including cash receipts, cash payments, sales, and purchases), banking procedures and control of cash, and payroll accounting in service enterprises are studied. Sample office situations provide a practical approach to bookkeeping.
OA 221 Anatomical Terminology I (3) Offered Fall, Spring. The student will demonstrate basic knowledge of biology and its terminology as it relates to the medical profession. Special emphasis is given to the spelling, pronunciation, and definition of terminology, including related pharmacological terms. Students will also learn to use combining forms, prefixes, and suffixes to identify and build new medical terms.
OA 222 Anatomical Terminology II (3) Offered Spring. Prereq.: OA 221. The students will develop a knowledge of anatomy, anatomical terminology, and understanding of the functions of the human body. Special emphasis is given to the spelling, pronunciation, and definition of terminology.
OA 226 Medical Terminology for the Office Professions (1) Offered Spring. The students will learn a basic knowledge of medical terminology limited to the practice of clinical medicine, which deals with the diagnosis and treatment of diseases. Special emphasis is given to the medical language commonly used in the history and physical portion of office reports and medical records.
OA 241 Legal Terminology (3) Offered Spring. Students will develop a basic knowledge of the law and its terminology as it relates to the legal profession, enabling students to spell, pronounce, and define legal terms.
OA 250 Keyboarding Speed/Accuracy Development (1) Offered Fall, Spring. Prereq.: OA 201. Students will improve their speed and accuracy in keyboarding skills by (a) learning correct keyboarding techniques, (b) completing individualized speed and accuracy assignments, and (c) measuring personal achievement through weekly 5-minute timed writings.
OA 301 Advanced Keyboarding (4) Offered Fall, Spring. Prereq.: BA 220, and at least “C-” in OA 201. In addition to continuing to increase keyboarding speed and accuracy, students will develop skill in proofreading documents and will learn advanced document processing skills using Microsoft Word. Students will also develop basic skills in Microsoft Excel, Access, PowerPoint, and Outlook with an emphasis on integrating all Microsoft Office applications. Meets 5 hours a week.
OA 318 Office Procedures (3) Offered Fall, Spring. Prereq.: BA 220 and any office administration or systems concentration. Students develop an understanding of the principles and practices used in an office setting including business ethics, workplace mail and copying procedures, telecommunications etiquette, professional image, event planning, and travel arrangements. Students complete a semester-long project of writing, editing, organizing, and formatting an office manual containing practical information and guidelines for a general secretary, medical secretary, or legal secretary in an office setting.
OA 322 Medical Insurance, Billing, and Coding (3) Offered Fall. Prereq.: Sophomore or above. This course explains principles and practices related to third-party payments, including workers compensation, disability compensation, and government and private insurance companies on behalf of recipients of health services. The student will learn the fundamental principles and proper use of ICD-9-CM and CPT coding manuals and will complete claim forms for the third-party payers. In addition, the student gains experience using the Medisoft patient accounting and billing software to complete a simulation designed to develop the student’s skills in computerized billing—including billing patients, managing data, producing reports, printing statements and insurance forms, and processing month-end transactions.
OA 324 Machine Transcription for the Medical Office (4) Offered Fall. Prereq.: BA 220, OA 221, 222, 226 and medical office administration or medical office systems concentration. Students develop transcription skills by accurately transcribing a variety of medical dictation while correctly using medical terminology, AAMT transcription guidelines, and proofreading skills. Students also gain practical experience transcribing medical reports that are dictated in different accents to simulate an actual medical office environment.
OA 341 Legal Keyboarding (3) Offered Fall. Prereq.: Credit for or concurrent enrollment in OA 201. This course provides students with realistic legal office situations, which develop and enhance keyboarding skills in the production of court papers, legal instruments, and legal correspondence. Emphasis is placed on proofreading, following directions, decision making, and editing.
OA 344 Machine Transcription for the Legal Office (4) Offered Spring. Prereq.: Credit for or concurrent enrollment in OA 241; OA 341; and legal office administration or legal office systems concentration. Students will develop skills in transcribing accurately a variety of legal dictation. The course emphasizes the correct use of legal terminology, legal formatting, and proofreading skills.
OA 408 Office Practicum (1) Offered Both sem., Interterm, and Summer. Prereq.: Senior office administration concentration and approval from chair of business. Students will observe and experience various office duties in an approved off-campus business for a minimum of 40 hours.
OA 411 Desktop Publishing (3) Offered Fall, Spring. Prereq.: Credit for CS 313 or OA 201. Students gain hands-on experience using desktop publishing software to create professional business documents such as business cards, brochures, and newsletters. Additionally, students learn design principles and basic photo-editing concepts and apply those concepts to their documents.
OA 418 Office Administration (3) Offered Spring. Prereq.: Junior or senior with a four-year concentration in office, legal office, or medical office administration. Students learn the principles needed to be an effective office manager including basic management practices; management of information, technology, and training in the workplace; employment laws and job analysis; on-the-job employee practices; office design and use of office space; and office systems productivity.
OA 424 Advanced Medical Transcription (3) Offered Spring. Prereq.: OA 324. This course enables students to become proficient both at transcribing a wide variety of medical reports with a number of medical specialty areas and in using actual physician dictation. Emphasis will be placed on the development of accuracy, speed, and the use of medical terminology in the transcription of these reports. Students will gain further experience and expertise in the use of reference materials, editing and proofreading skill, and the proper use of grammar and punctuation. This course further prepares the students to take the AHDI (Association for Healthcare Document Integrity) registration examination.
OA 428 Medical Office Practicum (1) Offered Both sem., Interterm, and Summer. Prereq.: Senior medical office administration concentration and approval from chair of business. Students will observe and experience various office duties in an approved off-campus medical office setting for a minimum of 40 hours.
OA 448 Legal Office Practicum (1) Offered Both sem., Interterm, and Summer. Prereq.: Senior legal office administration concentration and approval from chair of business. Students will observe and experience various office duties in an approved off-campus legal office setting for a minimum of 40 hours.